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MEMBERS: General Website Information

newmusicengine.org is a career management system and opportunity submission engine for composers. The site was written to conform to current web standards in HTML 5 and CSS 3. Users are encouraged to visit our site with a standards-compliant browser, such as Safari and Google Chrome. The site was designed to make use of several web-oriented technologies including PHP, MySQL, Smarty Templates and jQuery.


HTML5 Icon CSS 3 JavaScript JQuery PHP Icon MYSQL

If you are asked to resubmit a form, you can accept it. For security reasons, it is best to use navigation menus instead of the back button in your browser.


Need Help?

If you experience any problems, please email support@newmusicengine.org

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MEMBERS: General Artist Help

In the Artist section, you define the basic parameters of your Artist Profile. A "nickname"is your screen name. It is used to quickly identify your biographical data. When you submit a work to a call for submissions, you will be able to quickly choose the bio you want to associate with your submission by its nickname. A "display name," on the other hand, is how you want your name to appear in print. When you submit a work to a call for submissions, your display name will be used.

Your Artist Profile can have may have multiple contact references. This contact information might be your website, telephone number, or email address.

You can also upload an Artist Profile image that can be harvested for social media posts. At this time, you may only attach one image file to your Artist Profile.

Important Note:
  • Images must be either .jpg, .gif, or .png image files.

  • Recommended dimensions should be maximum 400x400 pixels.

  • The maximum file is 2mb.

  • IMPORTANT:Filenames should follow standard convention and must not contain punctuation marks, diacritical marks, non-Latin characters, spaces, or other glyphs (  !    #   &   $   %   @   ^   ~   +   =     ;   apostrophes, parentheses, umlauts, double spaces, accents, etc...)
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MEMBERS: Submission Help


If you are having difficulties submitting to this opportunity, please make sure that you have filled in all of the required fields, which are marked with an asterisk. Also, some fields may have a word limit -- make sure you aren't exceeding that limit.

Many common questions are answered on our Frequently Asked Questions Page.

Contact New Music Engine
Thank you for using newmusicengine.org. We are happy to help you, so if you have any questions or concerns, please do not hesitate to contact us.
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MEMBERS: Audio File Help

.mp3, .aif, and .wav are acceptable formats


Note that if you have already uploaded a file, doing so again will simply replace the existing audio file.

IMPORTANT:Filenames should follow standard convention and must not contain punctuation marks, diacritical marks, non-Latin characters, spaces, or other glyphs (  !    #   &   $   %   @   ^   ~   +   =     ;   apostrophes, parentheses, umlauts, double spaces, accents, etc...)
Contact New Music Engine
Thank you for using newmusicengine.org. We are happy to help you, so if you have any questions or concerns, please do not hesitate to contact us.
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MEMBERS: PDF File Help

.PDF is the only acceptable format


Note that if you have already uploaded a file, doing so again will simply replace the existing PDF file.

IMPORTANT:Filenames should follow standard convention and must not contain punctuation marks, diacritical marks, non-Latin characters, spaces, or other glyphs (  !    #   &   $   %   @   ^   ~   +   =     ;   apostrophes, parentheses, umlauts, double spaces, accents, etc...)
Contact New Music Engine
Thank you for using newmusicengine.org. We are happy to help you, so if you have any questions or concerns, please do not hesitate to contact us.
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MEMBERS: Image File Help

.jpg, .gif, and .png are the only acceptable file formats


Note that if you have already uploaded a file, doing so again will simply replace the existing image file.

IMPORTANT:Filenames should follow standard convention and must not contain punctuation marks, diacritical marks, non-Latin characters, spaces, or other glyphs (  !    #   &   $   %   @   ^   ~   +   =     ;   apostrophes, parentheses, umlauts, double spaces, accents, etc...)


Contact New Music Engine
Thank you for using newmusicengine.org. We are happy to help you, so if you have any questions or concerns, please do not hesitate to contact us.
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ORGANIZERS: Formatting Information

The following codes are available for formatting the information for opportunity organizers. In most cases, formatting requires the element to be encapsulated. For example:
    Typing     ''Bird, bird, bird, b-bird's the word    will not only italicize "Bird, bird, bird, b-bird's the word," but also everything that follows it. In this example, if you want to only italicize "Bird, bird, bird, b-bird's the word," you must also "close" the formatting element with two grave accents like this:    ''Bird, bird, bird, b-bird's the word''
Remember, with the exception of bulleted lists, formatting codes have an opening mark and a closing mark.

``italicized text``
surround the text with two grave accent (`) marks (Note: not an apostrophe. The grave accent is most often next to the #1 key on QWERTY keyboards).


```bold text```
surround the text with three grave accent (`) marks.


`````bold & italicized text`````
surround the text with five (2 + 3) grave accent (`) marks.


[http://www.newmusicengine.org Website Link]
Links will automatically open in a new window or tab.


[mailto:support@newmusicengine.org Email Link]
Email links will open up the users email client.


Formatting the elements below will only work if they are at the start of a new line.


== Header 2 ==
Type two equal signs (=) before and after the element you want to stylize.


=== Header 3 ===
Type three equal signs (=) before and after the element you want to stylize.


==== Header 4 ====
Type four equal signs (=) before and after the element you want to stylize.


* bulleted text
Type an asterisk to begin the bulleted line of text. Unlike the styling elements above, this element should not be "closed" with an asterisk. The element gets closed when a new line break appears.



----
This element is created by typing four dashes.
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ORGANIZERS: Opportunity Builder Help

CategoryID:

In this section, define the basic parameters of this opportunity such as the opportunity name, deadline, and whether or not submissions should be anonymous. You can also add additional administrators for the opportunity who will have full access to submission data. You can also upload a logo to associate with your call for submissions that can be harvested for social media posts. At this time, you may only attach one image file to this opportunity. Typically, it is the logo of the organization hosting the call for submissions.

In every New Music Engine opportunity submission form, some default fields are always required and included; however, you can add additional fields in the Submission Form Builder. The default fields are:

    Title
    Composer(s)
    Instrumentation Description
    Approximate Duration
Important Anonymous: Selecting Anonymous will only hide composer's name from adjudicators. If you wish to hide other fields, see "Admin Only" option below.

Each added form element has a number of options including:
  • Required: Selecting "Yes" for this form element indicates that the element must be completed for the submission form to be considered complete. Artists submitting do not have to complete the form on one visit, but may return to edit their submission until you place the opportunity into "Close" status after the deadline has passed.
  • Admin Only: Selecting "Yes" indicates that this field will only be available to managers of this opportunity call. These fields will not be distributed to judges in judging rounds. This allows you to collect some data, like a biographical sketch, that you ultimately need for promotion but not data you want your adjudicators to see while considering submissions.

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ORGANIZERS: Submission Form Builder Guide


In every New Music Engine opportunity submission form, some default fields are always required and included; however, you can add additional fields in the Submission Form Builder. The default fields are:
    Title
    Composer(s)
    Instrumentation Description
    Approximate Duration
Important Anonymous: Selecting Anonymous will only hide composer's name from adjudicators. If you wish to hide other fields, see "Admin Only" option below.

Each added form element has a number of options including:
  • Required: Selecting "Yes" for this form element indicates that the element must be completed for the submission form to be considered complete. Artists submitting do not have to complete the form on one visit, but may return to edit their submission until you place the opportunity into "Close" status after the deadline has passed.
  • Admin Only: Selecting "Yes" indicates that this field will only be available to managers of this opportunity call. These fields will not be distributed to judges in judging rounds. This allows you to collect some data, like a biographical sketch, that you ultimately need for promotion but not data you want your adjudicators to see while considering submissions.
Additionally, most opportunities also request program notes, biographical data, and performance notes. These basic attributes are automatically listed, but you can easily delete, edit, or reorder any of the submission form elements. Use the Submission Form Builder to add additional custom input form elements on the submission form of your opportunity. You can choose from five different types of Submission Form Elements to add: Text Values, Numeric Range, Comments Field, URL Field and File Upload.

Submission form elements will appear on the submission form in the same order as they appear in the builder. To change the order of submission form items, simply drag the rows to put them in the desired order.

Some Examples:

[Label]
[Type]
[Description]

Provide Performer

Description:
Indicate whether or not you will provide your own performer
In the submission form element above the label is "Provide Performer" and the type is "Text Values". The info contains the elements in the dropdown menu: "Yes, No". Note that each element is separated by a comma.


Number of Performers

Description:
Indicate the number of performers required to present your work.
This is a common submission form element often used for conferences and festivals. In the element above the label is "Number of Performers" and the type is "Numeric Range". The info contains the elements in the dropdown menu: "1-4" (Note: specify the low and high number separated by a hyphen).


Biographical Sketch

Description:
Provide your biographical sketch.
In the submission form element above the label is "Link to Video" and the type is "Comments Field". Enter a number in info to indicate the maximum number of words allowed in the field or leave it blank for unlimited. e.g., 100 will restrict the field to 100 words. The default is unlimited.
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ORGANIZERS: Opportunity Announcement Builder Guide


Organizers use this section to setup Announcements and Actions that will appear once the opportunity has been placed in "Post Production" status. IMPORTANT: Announcements and/or actions entered in this section will not appear until the opportunity has been placed in "Post Production" status.

Announcements


There are three types of Announcements:

Use this area to provide a statement that will be available to everyone. Regardless of whether or not a person has submitted to this opportunity, they will be able to see this statement. The statement will be published on the public webpage that was generated when this opportunity was created:

Only the creators of the submissions which are rejected will see the text written here. When a submitter logs into New Music Engine, an alert will appear in the notification frame on the left-hand side of the screen. When the submitter clicks on that alert, they will be directed to a page that contains their submission information and this message.
Only the creators of the submissions which are accepted will see the text written here. When a submitter logs into New Music Engine, an alert will appear in the notification frame on the left-hand side of the screen. When the submitter clicks on that alert, they will be directed to a page that contains their submission information, action items (see below), and this message.

Actions


Use Actions to gather more information from creators of accepted submissions. Creating an action item is just like adding a form element to a submission form. Examples of use include, asking submitters to provide an image for a concert program, their birth year, a set of PDF instrumental parts, or just a confirmation that they understand they have been selected. Use Actions to collect information from creators that you don't want to collect at the time of the submission.

When a submitter logs into New Music Engine, an alert will appear in the notification frame on the left-hand side of the screen. When the submitter clicks on that alert, they will be directed to a page that contains their submission information, Acceptance Message, and these Actions. Submitters whose works were rejected will not see these actions.

Example

[Label]
[Type]
[Description]

Review Submission

Description:
Indicate whether or not your submission materials are correct and complete

label is "Review Submission" and the type is "Text Values". The info contains the elements in the dropdown menu: "Yes, No". Note that each element is separated by a comma.
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ORGANIZERS: Embed Information

Using the code below, you can very easily embed this call into your own webpage design in three easy steps:
  • Make sure your webpage uses JQuery. The page must include the minimum jQuery build, which can easily be downloaded here: https://jquery.com
  • Simply copy all of the code below into the body of your HTML design template.


  • Place the following code inside the <head> tag on your webpage. This styling text can be edited to suit your design and needs, and you can also simply copy it into any stylesheet associated with the webpage.


Note that you can edit the CSS however you want, and you can move other elements around in the code to suit your needs. The only thing you can't do is change <div> ID names or move the link to the javascript file (It must be stated AFTER the DIV tags are loaded).

See an example of another opportunity here.

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ORGANIZERS: Opportunities List Information


This page lists all of the opportunities that you are managing and is the primary place for administering all of your competitions. Opportunities can be in one of five possible states:

In this state, you may continue to edit the call for submissions. Since it isn't published in this state, no one will be able to submit to the opportunity. Please note that a webpage has been generated and anyone with the URL can view the current details of the call for submission.

After clicking on the "Published" button, the call for scores will appear in the Opportunities side bar on the left hand side of screen and anyone with a Music Avatar account will be able to submit to it. A "Submit" button will also appear on the opportunity's webpage, and a "View Submissions" link will appear just below the status of the opportunity on this page allowing you and, if applicable, every other Category Administrator assigned to your call to review submission while the opportunity is active.

Once the deadline for the opportunity has passed, or you have clicked the "Closed" link. No new submissions will be allowed. However, users will still be able to edit their submission, and Category Admins will be able to assist in fixing any incomplete submissions for any of the submitters who might need a little help.

In this state, submissions will not be editable. Additionally, a new "Adjudication Round Manager" button will appear to Category Administrators assigned to your opportunity. By clicking on this link, you will be able to create judging rounds, build judging rubrics and assign judges to adjudicate submissions.

In this state, submissions will not be editable. Once the opportunity has been placed in this state, the "Public Press Release" will appear on opportunity's webpage. Additionally, acceptance and rejection messages will appear in the accounts of those who submitted to the opportunity. Finally, action items for this opportunity will become available to those whose works were accepted.

Once judging is complete and you no longer need to access this opportunity, click on the "Competition Over" button. Doing so will remove the opportunity from your list of opportunities and you will no longer have access to the submissions or judging rounds.

    Note: You cannot undo a status change or roll back a status change. For example, once the call for submissions is published, it cannot be set to the status of Not Published.
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ORGANIZERS: All Submissions Spreadsheet

Use this page to manage submissions for . On this spreadsheet, you can review submission information, media files, accept and reject submissions, and email individual artists or groups of artists.

Table Color Legend

Rows with this icon and highlight color indicate submissions that have been flagged as accepted.
Rows with this icon and highlight color indicate submissions that have been flagged as rejected.
Rows with this icon and highlight color do not have an acceptance status, but indicate submissions that are complete.
Rows with this icon and highlight color do not have an acceptance status, but indicate submissions that are not complete or missing elements.


Actions Menu and Sorting

To sort columns, click the column header.

To perform an action on a submission or a group of submissions, select the submissions by checking the checkbox aligned with the submission and choose the action from the "Actions Menu."

View Submissions by Adjudication Round

To view submissions assigned to a specific judging round, simply click the judging round name in the "Judging Round(s) Alignment" column. This will return only the submissions in the adjudication round. Use "View All Submissions" in the View menu to return.
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ORGANIZERS: Judging Round Manager


This page lists all of the opportunities that you are managing and is the primary place for administering all of your competitions.

Opportunities can be in one of five possible states:


In this state, you may continue to edit the judging round. Since it isn't published in this state, judges will not have judging round tasks assigned.

After clicking on the "Make round Active" button, tasks are created for judges. When a judge logs into Music Avatar, they will see their assignment in the "Notifications" frame. Category Admins can view the progress of adjudicators by clicking the "Judging Round Worksheet" button or get a larger overview by clicking the "Admin Worksheet" button.

By clicking the "Close" button, any remaining tasks will be removed from adjudicators' notifications frame. Incomplete tasks will still be visible to the organizer, but judges will not have access to incomplete tasks.

    Note: You cannot undo a status change or roll back a status change. For example, once the judging round is active, it cannot be set back to "Open for Edits".
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ORGANIZERS: RubricBuilder Guide


A judging rubric is a great way to help judges think about elements to consider when reviewing submisssions. As a generic example, you may want judges to consider and provide a score for the level of creativity of a submission. Additionally, you may want to gather general comments about submissions from the judges or have them give an overall score for the submitted creative work. With the RubricBuilder, you can easily create a system to collect this type of data and much more.

Below is are examples of rubric elements. They are presented here in the way judges see them on the screen. Elements in brackets are hints and explanations for you and will not be displayed to the judges.

[Label]
[Type]
[Description]

Overall Score



Description:
Provide an overall score for this submission where 10 is the highest score possible.

About the Rubric Element:
[This is the most common rubric element. In the element above the label is "Overall Score" and the type is "Numeric Range". The info contains the elements in the dropdown menu: "1-10" (Note: specify the low and high number separated by a hyphen). The order is set to 1 (it appears first in the rubric list).]

Creativity



Description:
Beginner= This work has little or no variety, obvious choices, or overuse of derivative and cliché.

Intermediate= Variety of sounds that suggest thematic, motivic, and gestural development. Continuity/form created.

Advanced= A clear artistic voice is present, music elements developed and supporting dramatic elements, and avoidance of cliché and non-intentional derivatives


About the Rubric Element:
[In the rubric element above the label is "Creativity" and the type is "Text Values". The info contains the elements in the dropdown menu: "Beginner=1, Intermediate=2, Advanced=3". Note that each element is separated by a comma and each text elment is assigned a score that will not be displayed to the judges. You must assign a value to each text element. The order is set to 2 (it appears second in the rubric list).]

Presentation



Description:
Score this submission on its presentation materials from low to high.

About the Rubric Element:
[In the rubric element above the rubric label is "Presentation" and the type is "Numeric Range". The info contains the elements in the dropdown menu: "1-10" (Note: specify the low and high number separated by a hyphen). The order is set to 3 (it appears third in the rubric list).]

Comments



Description:
Enter general comments about this submission.

About the Rubric Element:
[In the rubric element above the rubric label is "Comments" and the type is "Comments Field". The info is set to 200, which indicates the maximum number of words a judge will be able to enter. Leaving the info blank will simply set the word maximum to unlimited by default. The order is set to 4 (it appears fourth in the rubric list).]
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ORGANIZERS: Judging Task Distribution


    Basic Distribution: With this assignment, every judge will receive every piece, which must be judged, in their task list.
    Complete Distribution: With this assignment, every judge will receive every piece in their task list. Redundancy effects the number of submissions that each judge will score.
    Even Distribution: With this assignment, submissions are distributed evenly to judges. Judges will not review every submission, but a random selection of submissions. For example, if your judging round has three judges and 60 submissions with no score redundancy (see below), then each judge will be assigned 20 submissions to judge.
    Score Redundancy: Choose the number of judging scores each submission will need to be considered "judged".

      Examples:


      Scenario 1:
      Distribution Method: Basic Distribution
      Score Redundancy: n/a
      # of Judges: 3
      # of Submissions: 60

      In Scenario 1, each judge will be presented with all 60 submissions and each judge must adjudicate each submission. This is the same as using Complete Distibution (see scenario 2, below) where the redundancy equals the number of assigned judges.


      Scenario 2:
      Distribution Method: Complete Distribution
      Score Redundancy: 2
      # of Judges: 3
      # of Submissions: 60

      In Scenario 2, each judge will be presented with the entire list of submissions (Complete Distribution); however, due to the score redundancy of 2, they will not judge every piece. Once a submission is judged twice, it will be considered complete and be removed from the list of tasks. In other words, the task list is dynamic -- submissions are removed as judging occurs.


      Scenario 3:
      Distribution Method: Even Distribution
      Score Redundancy: 1
      # of Judges: 3
      # of Submissions: 60

      In Scenario 3, each judge will receive 20 submissions in their task list. The task list for the round is not dynamic, therefore each judge will have to complete their assigned task list. Judging will not be complete until each judge completes their individual task list.


      Scenario 4:
      Distribution Method: Even Distribution
      Score Redundancy: 2
      # of Judges: 3
      # of Submissions: 60

      In Scenario 4, each judge will receive 40 submissions in their task list: (Submissions x Score Redundancy) ÷ Number of Judges. Each judge will have to complete their task list as the task list is not dynamic. Judging will not be complete until each judge completes their individual task list.




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ORGANIZERS: Judging Round Information


This page simply lists the settings for this judging round.

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ORGANIZERS: Judging Tasks Manager


This page lists all of the judging tasks for this judging round.

Click this button to email the adjudicator(s).

Clicking this button for all adjudicators will automatically complete all judging tasks for the judging round. Clicking on this button next to a judges name will complete judging tasks for only that adjudicator.

If you want to replace a judge with another judge, click this button. The new judge must already have a New Music Engine account. All judging tasks of the old judge, regardless of completion, will be assigned to the new adjudicator and an announcement of these tasks will appear in the Notifications Panel when the the judge logs into the New Music Engine.

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